The BSR Annual HOA assessments are due today, March 1st. Thank you to those who have made timely payments, and tried out our new payment system!
Most bills were sent through email, and for the first time we offered the option to pay directly online with bill payment through QuickBooks. This has worked out wonderfully for our community!
If you have not received your bill, please double check your email, including your spam folder. If there are any issues or concerns please reach out to the Board at firstname.lastname@example.org .
Dear Beaver Springs Ranch Community,
Another summer is in the books! A huge thank you to everyone for making BSR a safe and enjoyable respite during a troubling year. I would especially like to thank Mike Jones for his assistance with wood chipping, Dennis Anderson for trimming branches; and Bill Kamp, Dave Williams, Drue Bunting and all the other volunteers who got the bridge into a useable condition.
About that bridge… As you are certain to have noticed, our beloved bridge is in need of an overhaul. I am writing today to ask for your support as we embark on a fund-raising effort to refresh our bridge and conduct more significant road improvements in the coming years. I know that no one likes to see fees increased, which is why the BSR Board has fought hard to keep our annual assessments low. However, in order to maintain our beautiful shared spaces in a safe and enjoyable condition we have unanimously agreed to increase the HOA fees by $100 annually, effective immediately. This will facilitate much needed infrastructure improvements, while still keeping the BSR budget bare-bones. Because of the increase, the Board has agreed that each Board member will also pay the same amount of dues as each of you- even though fees had been waived for Board members as a “thank you” for their many hours of volunteer time.
The Board would also ask that you consider making an additional, voluntary, donation to the association. Any extra funds we collect in this manner will be used to make aesthetic improvements to our infrastructure or to allow for faster solutions to non-critical problems. For instance, we could afford to raise the road bed in some spots that are low and wet during the spring or we might be able to repair potholes more than once a year. The Board gets a lot of great suggestions for repairs and improvements that we simply don’t have the funds to complete. For those of you interested in making such a gift, you may simply increase the amount of your annual fee payment or provide a separate payment to our treasurer Alicia O’Meara any time. If such a gift is not in the cards this year, we ask that you remember us in the future. Bear in mind that your voluntary gift today will help keep mandatory fees low in the future for both yourself and your neighbors.
As fall approaches, I ask that we continue to be safe with fire and think about how you and your family will help prevent wildfires and how you would react should one spark anywhere in the upper Weber Canyon. As part of that, I would like to thank BSR Board members Alicia O’Meara and Angela Arreche-Dohanos for working with the county to get improved street names and addresses for everyone. These improved addresses will allow first responders to react more quickly should an emergency arise on the mountain.
Remember to wave to everyone you pass and to keep vehicle speeds low. Have a great fall and SEE YOU ON THE MOUNTAIN!
President, Beaver Springs Ranch Association
As of February 2020, the Board created a new fee schedule for construction projects. These fees will go towards bridge and road maintenance costs, as construction can create a lot of wear and tear on our roads.
It would be best if residents reached out to the Board, via phone or email, prior to starting construction. The steps for assessing fees are as follows:
- Obtain a permit from Summit County
- Provide the Board with a copy of the permit, no later than one week after starting construction
- After the Board receives the permit, an invoice will be sent to you
The fees are as follows:
- Construction valued over $10,000 will be assessed a $250 impact fee
- Construction valued over $30,000 (or new construction) will be assessed a $500 impact fee
As of today, we have many Annual Assessments past due. The due date for payment was March 2nd. If you have not already sent your’s in, please do so immediately to avoid the addition of a late fee of $25 as early as March 17th. Reminders have been sent via email to those whom we have an email for. (If you received a paper invoice in the mail, we’d sure love to get your email!)
To those who have already sent in their payment: Thank you! Please consult your bank records before contacting us if you feel a need to verify payment.
Effective immediately, the Board has voted to add or change the following costs for all Association members:
- Transmitters for the gate (the garage door opener devices) are now $35.00 each.
- A copy of any permit(s) required per Summit County ordinances must be submitted to the Board no later than one week after starting construction. Improvements valued over $10,000 will be assessed a $250 impact fee, and any improvements valued over $30,000 will be assessed an additional $250 (total of $500). This fee is to help offset the additional wear and tear that occurs to our roads and bridge during construction activities.
- An owner transfer fee of $100 is required for properties held by Association members. This fee has become necessary because most title companies will not notify the Association of ownership transfers unless a check must be sent. Not knowing of ownership transfers has made it very difficult to maintain our billing and gate access.
- Beginning in 2021, as a token of appreciation for the effort and work our Board must undertake in running the Association, Board Directors will be exempt from the regular Annual Assessment while serving on the Board. Any special assessment will still apply to the Board Directors.
The 2020 Annual Assessments for Beaver Springs Ranch Association (BSRA) have all been sent out as of today. Many were sent via email this year thanks to the many Members who provided their email addresses. If you have not received it by email and provided your email address, please check your spam folder or other mail folders before contacting us. Otherwise, keep an eye on your mailbox this week.
When using your bank’s bill pay service, please note that the bank will withdraw your payment as soon as they print the check. It has nothing to do with BSRA receiving or cashing the check. Some bill pay services allow you to be notified when the check is cashed. Also, make sure your delivery address is updated to our current Post Office Box: PO Box 762, Oakley, UT 84055-0762. Please consult with your bank for assistance with bill pay.
We will send reminders via email to those Association members whom we have not yet received payment from as the due date draws nigh. We are not able to respond to payment receipt verification requests until after the reminders have been sent.
Finally, here is the 2020 President’s Annual Report which includes the 2019 Annual Meeting minutes and 2019 Budget report. We will send out information for the 2020 Annual Meeting in the next few months.
We have several Association members who are overdue on their payment of their Annual Assessment. If you have not paid your’s yet, send it ASAP along with an extra $25.00 late fee ($225.00 total). As a reminder, Association members not in good standing (i.e. their assessment fees are delinquent) may have their gate access privileges suspended. Those with a balance due on May 1st will have their gate keys suspended until paid in full. Delinquent payments must be received by April 30th!
Please note: We are not denying access to personal property. Just usage of the gate and roads which are paid for by the HOA assessments. You are always welcome to walk in.
If you have any questions regarding the status of your account, please contact us (preferably by e-mail).
Annual Assessment Invoices were mailed on January 31st. Please make sure you send your payment to our Oakley PO Box address: PO Box 762, Oakley, UT 84055-0762. Failure to do so could result in the receipt of your payment past the due date and may incur a late fee.
Also note that there was a typo in the return address. The correct ZIP Code is 84055, not “84955” as mistakenly placed in the sender’s address on the invoices. We believe the mail will still be delivered to us properly if you use a full address even if you put “84955,” but it is certainly best to use the proper ZIP Code of 84055.